NEW: Engagements. Letters with e-signature, scope that tracks itself and renewals that never slip. See how NEW: Insights dashboards. Billing, unbilled time, utilization and budget burn, live. Take a look NEW: Cloud files. Link Dropbox, OneDrive and SharePoint files to projects without duplicating them. Learn more NEW: Talk to your workspace. Connect Claude via MCP and let AI create projects and tasks for you. See how NEW: Task approval workflows. Client or manager sign-off before work counts as done. See how NEW: Automations. If/then rules that assign, notify and chase for you. See how NEW: E-signatures. Route contracts through ordered signers with a full audit trail. Learn more NEW: Client portal 2.0. Action items, magic links and proofing for every client. Take a look NEW: Email-to-task, intake forms and docs. Work flows in; nothing gets lost. Read the docs
Launch offer: everything for $2,000/yr, locked 3 years claim it

Software to
run everything

  • Save money. Projects, CRM, HR, Finance + 20 more in one app.
  • Save time. Every team working together with full context.
  • Ship faster. Boards, automations and dashboards built in.
Get the $2,000/yr launch deal Rate locked for 3 years.
Or start free, no card.
GET MORE DONE • CUSTOMIZE YOUR WORKSPACE
AVAILABLE EVERYWHERE MACOS IOS WINDOWS ANDROID WEB

Every app, every team,
all in Vivotics

40+ tools to replace fragmented software and unify how your business runs.

Claude MCP
Dependencies
Connected Search
Tasks
Mind Maps
Wikis
Meeting Notes
Calendar
Proofing
Needs Updates 5 Closed 3
AM
S
Projects
Delivery Brief
Docs
Portfolios
Reminders
Reporting
Goals
Sprints
Custom Status
API Calls
Milestones
Forms
Automations
Custom Fields
Reactions
Priorities
Estimates
Which deals close this week?
QUALIFIED Acme Studio $4,200
CRM
R
Z
🚀 16✨ 5👏 2
Messages
Clips
Everything View
Emails
Dashboards
Time Tracking
Kanban Boards
Integrations
Tags
24/7 Support
Checklists
Scheduling
Spreadsheets
Whiteboards
Gantt Charts
Roadmaps
Inbox
VIVOTICS AI

Give every teammate
an AI that knows your work

One add-on turns Vivotics into a workspace with a brain. It joins your meetings, answers from your own projects, writes for you, and even reschedules your week, all under your permissions and metered per seat.

Ask Vivotics

Ask anything. Answered from your workspace.

A question box that reads your tasks, projects and docs, cites its sources, and can take action. It only ever sees what you can.

What's overdue on the website project?
Two items are overdue: Collect brand assets (due Jul 15) and Finalize copy (due Jul 18). task · Collect brand assets
Reschedule all my meetings to next week
Weekly sync with AtlasWed 22 → Wed 29
Attendees get updated invites
AI Notetaker

Meetings become minutes and tasks

The bot joins Google Meet, Teams or Zoom, writes the minutes, and turns what was said into assigned tasks with due dates.

Notetaker joined the call
Minutes + decisions written
"Send Sid the proposal" → task, due Tue
AI Writer

Write, improve, translate

Rewrite a message, fix the tone, or draft from a prompt, right where you work.

hey team the project is going okay we should finish next week
Hi team, the project is on track. We expect to finish next week.
AI Standup

Your day, summarized

  • Moved: 3 tasks to In Progress
  • Blocked: waiting on client assets
  • Overdue: 1 item needs attention
Smart autofill

Tasks that fill themselves in

Type a title and let AI set the priority, due date and the right assignee.

Priority: High Due: Fri Assignee: Sara
Runs under each user's permissions Works with Claude and DeepSeek Metered per AI seat Explore Vivotics AI
NEW · WORKS WITH CLAUDE

Talk to your workspace

Vivotics ships an MCP server, the open standard AI assistants use to call real tools. Plan in Claude, and the projects, tasks and board moves land in Vivotics by themselves, with every action running under your role and permissions, never the AI's.

  • Brief in, project out: tasks, owners, due dates created for you
  • Per-user tokens: admins do admin things, everyone else stays in their lane
  • Five-minute setup with Claude Code, Claude Desktop or any MCP client
Explore AI + MCP Setup guide
THE PROBLEM

Your tools are not
talking to each other

Tasks in one app. Clients in a spreadsheet. Payroll somewhere else. Invoices in a fourth tool that nobody checks. Every switch costs focus, and every silo hides the numbers you actually need.

  • Paying for six subscriptions that do one job each
  • Copy-pasting the same data between systems
  • No single view of projects, people and money
Scattered tools converging into the Vivotics workspace
ONE CORE, EVERY MODULE

Everything orbits
your workspace

V

One brain for
your whole business

Already connected to your projects, your people, and your numbers.

VISIBILITY

Vivotics sees your tasks, deals and timesheets together, so reports do not need a data export. Ask a question, get the live number.

Revenue this month$38,400
Billable hours412h
Open deals14
AUTOMATION

Every workflow picks the right next step. Statuses advance, invoices recur, reminders send, and approvals route themselves.

Recurring invoice
Task reminder
Leave approval running
Webhook fired
CONTROL

Vivotics learns how your company operates: your roles, your approval chains, your currencies, your working hours.

roles"admin, manager, member"
approvals"leaves via team lead"
currencies"USD, PKR, EUR"
work_week"Mon to Fri, 9 to 6"
fiscal_year"starts July"
SOLUTIONS FOR EVERY TEAM

Purpose-built for
how your team works

Deliver client work without the chaos

REPLACES Project trackers Client portals Invoice tools Time trackers

Everything between the pitch and the payment lives in one pipeline your whole studio can see.

Explore the solution
Delivery Boards

Sprint views your producers and creatives share.

Client Portal

Clients see their projects, nothing else.

Retainer Billing

Recurring invoices from tracked hours.

Time Reports

Billable vs internal, per client and project.

Ship every sprint on schedule

REPLACES Sprint boards Roadmap tools Standup docs

Plan the quarter, run the sprint and report progress from the same board.

Explore the solution
Sprint Boards

Drag and drop pipelines with WIP visibility.

Sub-tasks

Break epics down and roll progress up.

Roadmaps

Quarter-level plans linked to real tasks.

Gantt

Dependencies and timelines that self-update.

From first touch to closed deal

REPLACES CRM subscriptions Lead spreadsheets Proposal tools

Every lead, follow-up and proposal in one pipeline that converts into delivery.

Explore the solution
Lead Capture

Sources, stages and owners on every lead.

Deal Pipeline

Values, win rates and close dates.

Proposals

One click from proposal to invoice.

Sales Reports

Conversion metrics without exports.

People operations on autopilot

REPLACES Attendance apps Leave trackers Payroll tools Hiring boards

Attendance, leave, payroll and hiring share one employee record.

Explore the solution
Attendance

Shifts, biometric clock-in, geofencing.

Leave Engine

Policies, quotas and approval chains.

Payroll Runs

Salary structures to payslips in minutes.

Recruiting

Job post to offer letter in one flow.

Money in, money out, one ledger

REPLACES Invoicing apps Expense trackers Purchase tools

Billing, expenses and purchasing reconciled against real delivery data.

Explore the solution
Invoicing

Recurring billing, credit notes, e-invoices.

Expenses

Claims with approval flows and limits.

Purchasing

POs, vendors and inventory levels.

Bank Accounts

Balances and payments in one view.

Answer faster than they can ask twice

REPLACES Ticket desks Shared inboxes FAQ builders

Tickets, knowledge and delivery handoffs in the same system.

Explore the solution
Ticket Queues

Agents, groups, priorities and SLAs.

Knowledge Base

Public answers that deflect tickets.

Task Handoffs

Tickets become tasks for delivery.

CSAT Tracking

Reply templates and satisfaction scores.

0 Built-in modules
0 Add-on modules included
0 Ways to view your work
∞ Projects, tasks and clients
WHAT USERS SAY

Loved by Businesses and Individuals Worldwide

“The application is user-friendly and has made my work easier.”

T Theon Salvatore

“The application is efficient and has improved my productivity.”

J Jenna Gilbert

“The application has a good design and is easy to navigate.”

R Redh Gilbert

“The application has made my life much easier by automating my tasks.”

W Whatson Angela

“I was skeptical at first, but after using the application for a few weeks, I'm sold! It's incredibly intuitive and user-friendly.”

M Megan Lee

“I've tried a lot of productivity tools, but this one stands out. It has all the features I need and none of the clutter.”

J Jacob Thompson

“As a small business owner, this application has been a game-changer. It saves me so much time and keeps me organized.”

M Maria Rodriguez

“I appreciate the attention to detail in the design of this application. It's clear that the developers put a lot of thought into the user experience.”

S Samantha Patel

“Overall, I'm happy with the application. It's not perfect, but it gets the job done.”

E Ethan Kim
FAQ

Common questions about Vivotics

What is Vivotics?

Vivotics is an all-in-one Work OS: a single workspace for projects, tasks, CRM, HR, payroll, time tracking, invoicing and a help desk. It replaces the stack of separate tools that agencies and service businesses usually juggle, and it includes an AI Notetaker that turns meetings into assigned tasks.

Is there a free plan?

Yes. Vivotics has a free plan you can start on with no credit card. Paid plans add more seats and features at one flat annual price, instead of charging per tool.

Who is Vivotics for?

Vivotics is built for agencies, software teams and professional service businesses that run client work, track billable time and want one system instead of five. It works for teams from a few people to a few hundred.

How is Vivotics different from using separate tools?

Because projects, CRM, time tracking, invoicing and support share one database, work flows end to end: a deal becomes a project, hours logged roll into an invoice, and clients see progress in a built-in portal. Nothing has to be re-entered between tools.

Does Vivotics have AI features?

Yes. The AI Notetaker joins Google Meet, Teams and Zoom calls, writes the minutes and creates assigned tasks from what was discussed. Vivotics also ships a Model Context Protocol (MCP) server so assistants like Claude can act inside the workspace under each user's permissions.

Can Vivotics be self-hosted?

Yes. Vivotics runs in the cloud at vivotics.com or can be self-hosted on your own infrastructure.

YOUR DATA, YOUR RULES

Security that
scales with you

Two-factor authentication

Codes by app or email on every account, enforced company-wide when you want it.

Role-based permissions

Field-level control over who can see and edit what, per module and per person.

GDPR toolkit

Consent records, right to erasure and data export are built into the platform.

Your own server

Self-hosted deployment keeps every record on infrastructure you control.

START TODAY

Easier Business Management

Our experts will show you how our app can streamline your team’s work.

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