NEW: Task approval workflows. Client or manager sign-off before work counts as done. See how NEW: Automations. If/then rules that assign, notify and chase for you. See how NEW: E-signatures. Route contracts through ordered signers with a full audit trail. Learn more NEW: Client portal 2.0. Action items, magic links and proofing for every client. Take a look NEW: Email-to-task, intake forms and docs. Work flows in; nothing gets lost. Read the docs
PROJECTS

From kickoff to invoice, one timeline

Plan milestones, watch budgets and keep clients in the loop without a single status meeting.

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From kickoff to invoice, one timeline

Plans that update themselves

Milestones, Gantt charts and burndown update as tasks move. The plan you show the client is always the plan your team is actually on.

  • Milestones with budgets
  • Auto-updating Gantt and burndown
  • Project templates for repeatable work
Discovery
Design
Build
QA
Launch

Budgets that watch themselves

Hours logged and expenses recorded against the project roll into live profitability. Know a project is slipping before the money is gone.

  • Hours and expenses per project
  • Live budget vs actual
  • Per-member hourly rates
Budgets that watch themselves

Clients see exactly enough

Give every client a portal scoped to their own projects: progress, files and discussions, and nothing that is not theirs.

  • Scoped client accounts
  • Shared files and discussions
  • Public project links when you need them
V SearchFK
IN PROGRESS3
Website redesign sprintAJul 14
Client onboarding flowMJul 18
Q3 invoice batchSJul 21
DONE2
Brand asset libraryZJul 02
HR policy updateRJun 28

Everything in the box

Milestones
Gantt charts
Burndown
Member roles
Budgets
Client portal
Project files
Discussions
Templates
Time tracking
Linked invoices
Profit reports
FAQS

Common questions

What is included in Vivotics project management?

Each project bundles tasks, milestones, members, files, discussions, time logs, expenses and a budget in one workspace, with Gantt and board views of progress.

Can clients see project progress?

Yes. Vivotics includes a client portal where clients see the projects, tasks and invoices you choose to share, without needing a paid seat.

How do budgets and time tracking connect to projects?

Hours logged on tasks roll up to the project, so you can compare tracked time and expenses against the project budget while the work is still running, not after.

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