NEW: Task approval workflows. Client or manager sign-off before work counts as done. See how NEW: Automations. If/then rules that assign, notify and chase for you. See how NEW: E-signatures. Route contracts through ordered signers with a full audit trail. Learn more NEW: Client portal 2.0. Action items, magic links and proofing for every client. Take a look NEW: Email-to-task, intake forms and docs. Work flows in; nothing gets lost. Read the docs
INVOICING

Bill faster, get paid faster

Estimates, invoices, credit notes and recurring billing tied to the work that earned them.

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No credit card.
Bill faster, get paid faster

From estimate to paid, one thread

Estimates convert to invoices, invoices track payments and reminders chase the late ones politely so you do not have to.

  • Estimate to invoice conversion
  • Partial payments and credit notes
  • Automatic payment reminders
INV-0042$12,480.00
PAID
INV-0043$3,150.00
DUE JUL 20

Recurring revenue on rails

Retainers and subscriptions bill themselves on schedule, in the right currency, with taxes applied per line.

  • Recurring invoices
  • Per-line taxes and discounts
  • Multi-currency billing
Recurring revenue on rails

E-invoicing ready

Generate compliant e-invoices where required, and keep every document linked to its project and client.

  • E-invoice generation
  • Client billing history
  • Finance reports built in
Revenue this month$38,400
Pipeline value$104k
Billable hours412h
Open items14

Everything in the box

Invoices
Estimates
Recurring billing
Payments
Credit notes
Taxes
Multi-currency
Reminders
E-invoices
Bank accounts
Expenses
Finance reports
FAQS

Common questions

Can Vivotics send recurring invoices?

Yes. You can schedule recurring invoices for retainers and subscriptions, and Vivotics generates and sends them automatically each cycle.

Does Vivotics track payments and send reminders?

Yes. Invoices track paid, partial and overdue status, and automatic reminders go out on a schedule you set, so nobody has to remember to chase.

Can an estimate become an invoice?

Yes. Estimates and proposals convert into invoices in one step, keeping the agreed line items and terms intact.

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