NEW: Task approval workflows. Client or manager sign-off before work counts as done. See how NEW: Automations. If/then rules that assign, notify and chase for you. See how NEW: E-signatures. Route contracts through ordered signers with a full audit trail. Learn more NEW: Client portal 2.0. Action items, magic links and proofing for every client. Take a look NEW: Email-to-task, intake forms and docs. Work flows in; nothing gets lost. Read the docs
HELP DESK

Answers before the second ask

Ticket queues, agent groups and a knowledge base that deflects the repeat questions.

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Answers before the second ask

Queues that route themselves

Tickets land with a type, a priority and an agent group. Escalations and internal notes keep the thread in one place.

  • Agent groups and assignment
  • Priorities and ticket types
  • Internal notes on threads
V SearchFK
IN PROGRESS3
Website redesign sprintAJul 14
Client onboarding flowMJul 18
Q3 invoice batchSJul 21
DONE2
Brand asset libraryZJul 02
HR policy updateRJun 28

Tickets become tasks

When support needs delivery, convert the ticket to a task on the right project. The requester stays updated automatically.

  • Ticket to task conversion
  • Linked project context
  • Requester notifications
Tickets become tasks

Deflect with knowledge

A public knowledge base answers the common questions before they become tickets, and templates answer the rest in seconds.

  • Public knowledge base
  • Reply templates
  • Customer satisfaction tracking
IN PROGRESS
Website redesign sprint
AssigneeA
Due dateJul 14
Sub-tasks2/4
COMMENTS
R
Z
👍 3🎉 1

Everything in the box

Ticket queues
Agent groups
Priorities
Ticket types
Ticket to task
Knowledge base
Reply templates
CSAT
Email tickets
SLA alerts
Response times
Support reports
FAQS

Common questions

What is the Vivotics ticket system?

It is a shared support inbox where customer requests become tickets with an assigned agent, priority, type and channel, plus private notes for the team.

Can clients raise their own tickets?

Yes. Clients can open tickets from the client portal, and your team works them from one queue with full history per requester.

Can I organize tickets by type and priority?

Yes. Tickets carry configurable types, channels and priorities, so the queue can be filtered to what matters right now.

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